Planning an upcoming move? Read through the information below.

Moving comes with plenty of responsibilities…

We know you have a lot on your plate, which is why we’ve created these helpful moving checklists. Before you make a move, take some time to read through the steps below. If you still have questions, don’t hesitate to contact us at

Move-in Checklist

We are happy to welcome you to a HomeVault Property Management rental and we hope you will enjoy your stay with us.

First Month’s Rent & Security Deposit

Please note, your first month’s rent, security deposit, and any other applicable fees are all due at your lease signing, per the approval email you received. If necessary, confirm the amount with us in advance.

Move-in Date & Inspection

We will provide all necessary information about your move-in at the signing. You will receive a Move In Checklist to complete within 3 days of moving in. If you fail to submit your Move-In Form within 3 days of taking possession of the property, then, in accordance with your lease, you accepted each item on the form in GOOD condition and each item must be returned in GOOD condition. Failure to do so will result in charges billed against your security deposit at move out.


Be sure to place all utility accounts for your rental home in your name as quickly as possible. Failure to do this may result in outages and you will be responsible for all fees associated with restoring access.

Move-out Checklist

As you get ready to leave a HomeVault Property Management rental, keep the following important steps in mind.

Notice of Intent to Vacate

We ask all tenants to provide us with written notice of intent to vacate, by filling out this form. This gives us time to begin marketing the home again and taking care of any administrative tasks associated with the moving process.


Property Condition

We work hard to keep our rental properties in good condition and appreciate your help. We also want to return your security deposit to you in full. In order to accomplish these goals, we will need your cooperation in completing the following cleaning checklist.

  • You are required to return the home empty and in a clean condition.
  • Remove all personal belongings and trash from the rental. Only leave items in the property that were there when you moved in.
    • General:
      • Remove all cobwebs from walls and ceilings.
      • Floor, wall and/or ceiling vents should be vacuumed and/or washed.
      • Clean all electrical plates.
      • Vacuum all carpet including edges and corners by baseboards.
      • All baseboards should be wiped throughout home.
      • Floors in kitchen, bath, and any other hard surface should be scrubbed.
      • Fireplace(s) should be clean of all debris, including ashes and the chimney swept.
      • Drapes should be vacuumed throughout.
      • Blinds should be cleaned throughout.
      • Light bulbs should be replaced where needed throughout entire home and garage
      (including fridge, vent hood, oven, microwave, etc.). Light bulbs need to match and be the
      correct type.
      • Everything must be removed from closets (including coat hangers) and shelves need to be
      • Clean ceiling fan blades and draperies.
      • Empty and clean out storage units and/or garage, deck or patio.
      • Replace any dead smoke detector batteries.
      • Replace furnace filter, if applicable.
      • Replace garage remote/keypad batteries if necessary.
      • Remove all paper towel holders, adhesives (if you installed).
      • Remove all hooks, ceiling hooks, mounted mirrors, etc. that you installed.
      • Washer and Dryer need to be wiped down and be free of dust, hair, residue, etc. Inside of
      the washer, where detergent and softeners are put, need to be cleaned out. Lint trap needs
      to be cleaned.
      • Clean behind washer and dryer.
    • Kitchen: (When moving mobile appliances, please be careful not to damage floors)
      • Range should be completely cleaned, including broiler pans.
      • Clean stovetop, panel and dials.
      • Drip pans should be removed and the underneath surface cleaned.
      • Drip pans must be cleaned (Drip pans will be replaced at your expense if they don’t come
      • Clean under and behind stove.
      • Exhaust fans and overhead light should be free from grease and dirt, including filter.
      • Dishwasher should be wiped out, including around the inside of the door.
      • Garbage disposal should have ice cubes ran through it.
      • Cabinets and drawer fronts cleaned.
      • Clean inside and outside surface of microwave, including underside filter.
      • Defrost freezer, if applicable, and remove any water. DO NOT TURN OFF FRIDGE WHEN VACATING.
      • Clean inside refrigerator and under drawers.
      • Clean all countertop surfaces.
      • Clean the inside and outside of all cabinets. Wipe down all shelves.
      • Clean and wipe out all drawers.
      • Clean sink and faucet fixtures.
      • Wipe down all pantry shelves.
      • Clean light fixtures and covers. Wash if needed.
      • Clean all walls, including ceilings and corners.
      • Mop floor and/or vacuum carpet.
      • Wipe down all woodwork.
      • Clean doors and around frames.
    • Living Room:
      • Clean light fixture and covers.
      • Clean walls, ceilings and corners.
      • Clean windows, windowsills and tracks.
      • Clean doors and around doorframes.
      • Remove any cobwebs.
    • Bathroom(s):
      • Tiles should be washed and grout cleaned.
      • Vanity and medicine cabinet should be cleaned, including shelves and mirrors.
      • Tub, shower, sink and toilet should be cleaned and sanitized.
      • Glass door, if applicable, should be cleaned so all of the soap scum and water spot removed.
      • Exhaust fans should be cleaned.
      • Clean bathtub, shower walls and fixtures.
      • Wipe down towel racks.
      • Thoroughly clean toilet inside and out, all surfaces.
      • Wipe down all countertops.
      • Clean and wipe out all drawers.
      • Clean light fixtures and covers.
      • Clean walls, ceilings and corners.
      • Remove any cobwebs.
      • Mop floor and/or vacuum carpet.
      • Clean windows, windowsills and tracks.
      • Clean doors and around doorframes.
    • Bedroom(s):
      • Clean light fixtures and covers.
      • Clean walls, ceilings and corners.
      • Remove any cobwebs.
      • Clean windows, windowsills and tracks.
      • Clean doors and around doorframes.
    • Yard Area:
      • Weed all yard.
      • All pet feces to be picked up.
      • Fill in any holes.
      • Mow and edge the lawn, if applicable.
      • Remove all personal items and garbage.
    • Garage and/or Storage Area:
      • All trash needs to be removed from the premises.
      • Clean any oil stains from the floor using appropriate cleaner.
      • Sweep floor.
      • Unprogram your built-in car garage door opener remote (if applicable).
  • As required by your rental agreement, you will be responsible for the cost of a professional carpet cleaning, which shall be performed after you have completely moved out. We encourage you to have this service scheduled and performed on your own, however, you will need to provide a receipt showing the carpet was professionally cleaned. Renting a cleaner or using your personal carpet cleaner is NOT sufficient. If you have pets, a pet treatment will need to be done as well. This will not apply to you if you have paid a Cleaning/Move Out fee upon moving in.
  • Landscaping & Outdoor Areas: If you normally handle lawn care and landscaping for the property, be sure to take care of these tasks once more before moving out.
  • SEPTIC (If Applicable): Tenant will also be responsible for having the system pumped at move out and will be
    required to provide a receipt. Failure to provide a receipt will result in us having the system pumped at the Tenant’s expense.
  • Repairs: If any cosmetic damage has occurred during your stay with us, take the steps necessary to address the problems. Leave all nails and screws in the walls. DO NOT attempt to patch or paint over any holes in
    the walls. We will not charge for filling nail holes unless they are large or there is an
    unusual quantity (more than 2 per wall)
  • ***This list is for reference only and not intended to be all-inclusive***


IMPORTANT: Please deactivate AUTO-PAY in your tenant portal, and schedule a ONETIME payment for your final month of rent if your rent will be prorated. If this is not done, your full rent will automatically be charged.

Showing the Property

We will begin advertising and showing the property once we receive your notice to vacate. We will make every effort to make showings as quick and convenient as possible. We will make every effort to contact you before showing the property as specified in your lease.

Security Deposit

Your security deposit protects against any damage that could potentially occur during your stay. After you vacate the home, our management team will perform one final inspection. Your security deposit does NOT apply to your last month’s rent.

If we identify any damage beyond normal wear and tear, we will schedule repair visits and deduct the expenses from your deposit. The remainder will be returned to you, along with an itemized statement.

NOTE: In the event you do not leave the home in a rent ready condition upon vacating, a $100 make ready coordination fee (plus GRT where applicable), will be withheld from your security deposit.